Share room and resource calendars

If you take the legacy free edition of Chiliad Suite, upgrade to Google Workspace to get this feature.

In Google Calendar, when you create a calendar resource, such as a coming together room or company machine, you lot create a agenda for that resources. Your users tin and so schedule the resource past adding it to their calendar events. When users book the resource, information technology creates a corresponding event on the resources's agenda.

Earlier you begin

To share resources, you lot must first add them to your My calendars list. To add resource to your My Calendars list, you demand an administrator business relationship with Calendar direction privileges.

  1. If the resources you want to manage doesn't exist yet in Agenda, create the resources.
  2. Sign in with your administrator business relationship and open Google Calendar.
  3. On the left, side by side toOther Calendars, click Add together "" and then Scan resources.
  4. Click the building or location for the resource.
  5. Side by side to the resources, check the box to add information technology to your My calendars listing.

Share a resources

If you share a resources, users can add it to their Other calendars list to check availability, book it for events, and get notifications. Notwithstanding, they can't edit the resource.

  1. Sign in with your ambassador account and open Google Agenda.
  2. From the My calendars listing, point to the resource and click More"" and then Settings and sharing.
  3. Choose who y'all want to share the resources with and recollect that the settings under Access permissions override the Share with specific people settings:
  4. Make sure users can schedule the resource. For details, get to Examination scheduling resource.
  5. Let your users know they can now add the resource to events.
  6. (Optional) Complete the steps to Control how resources respond to invitations.

Learn about resource permissions

When you share a resource, you command how users see events scheduled for that resources and whether they can add or edit events.

  • Come across only free/decorated (hide details)—Users can volume the resource when they create or change events in their personal calendars. They can't see names or details of the events on the resource's agenda. If you don't let free/busy resource booking in your organization, share the resource with at least Encounter all result details permission. Otherwise, users will try to schedule the resource and it won't be available.
  • See all event details—Users can volume the resources and see consequence details when they create or alter events in their personal calendars. The event organizer tin alter an event in their personal calendar. Nonetheless, they can't modify events directly in the resource'south agenda or modify other users' events.
  • Brand changes to events—Users tin see outcome details, including details for private events. They tin can change any event. This selection is bachelor merely when the resources is shared with specific people, non your entire organization.
  • Make changes and manage sharing—Users can see event details, including details for private events. They can modify whatsoever issue. They can also alter sharing settings. This choice is available only when the resource is shared with specific people.

Command how resources respond to invitations

  1. Sign in with your ambassador account and open Google Calendar.
  2. From the My calendars listing, indicate to the resource and click More"" and then Settings and sharing.
  3. Under Car-accept invitations, cull the setting that works best for the resource:
    • Auto-have invitations that do not conflict—The resource accepts invitations to any new effect if information technology doesn't have another outcome scheduled at the same fourth dimension.
    • Automatically add all invitations to this calendar—All invitations show up on the resource's calendar fifty-fifty if some of them are for events that have place at the aforementioned fourth dimension.

Related topics

  • Set Calendar sharing options
  • Share your agenda with someone

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